Administrative Coordinator – Facility & Administration

About the role

We are seeking an Administrative Coordinator to support the Facility & Administration department, ensuring smooth daily operations and effective coordination of international shipments. The role blends office administration, logistics handling, and ergonomic workplace initiatives.

Key responsibilities

• Provide day‑to‑day administrative support to maintain efficient department operations.
• Prepare, maintain, and organize departmental records, reports, presentations, and documentation.
• Coordinate inbound and outbound international shipments with internal stakeholders, logistics providers, and customs brokers.
• Prepare, review, and follow up on shipment documentation and monitor shipment status until delivery.
• Communicate shipment updates, delays, and operational issues to stakeholders in a timely manner.
• Coordinate workplace ergonomic assessments and track corrective actions, improvement initiatives, and equipment requests.
• Maintain records of departmental assets, office equipment, inventory, and related documentation.
• Support internal and external audits by ensuring accurate and up‑to‑date administrative documentation.
• Perform any other duties assigned by the Department Manager.

Required profile

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or a related field.
• 3–5 years of experience in administrative and operational coordination, including shipment follow‑up and documentation.
• Experience coordinating international inbound and outbound shipments is preferred.
• Basic knowledge of workplace ergonomics and office health & safety practices is an advantage.
• Strong organizational, planning, and multitasking abilities.
• Excellent communication and stakeholder‑management skills.
• Very good command of written and spoken English.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint