Assistant to Dean of Graduate Studies

About the role

The Assistant to the Dean of Graduate Studies supports the Dean in managing staff and daily operations of the graduate school. This full‑time position ensures smooth communication across academic and administrative units while maintaining confidential records.

Key responsibilities

• Act as liaison between the Dean, faculty, program directors, and departments such as HR, Registrar, Admissions, Finance, Library, and the Provost’s Office.
• Collect, collate, and disseminate data to internal stakeholders and the Councils of Private National Universities (CPNU).
• Maintain and update manual guidelines to align with postgraduate policies and regulations.
• Manage the Dean’s filing system, handling correspondence, phone calls, photocopying, faxing, and word‑processing tasks with discretion.
• Organize data on faculty, staff, workload, and compensation; prepare related reports.
• Support program directors and coordinators in coordinating school activities.
• Record and transcribe meeting minutes, prepare agenda packages, and arrange logistics for committees.
• Assist with postgraduate admission cycles, automation processes, and announcement revisions.
• Perform any additional tasks assigned by the Dean.

Required profile

• Bachelor’s degree in a related field.
• 3–5 years of relevant administrative experience.
• Excellent command of English.
• Strong communication, time‑management, and problem‑solving abilities.

Required skills