Assistant to Dean of Graduate Studies

About the role

The Assistant to the Dean of Graduate Studies supports the Dean in managing the postgraduate school’s daily operations, acting as a key liaison among faculty, staff, and university departments. This role ensures smooth administrative processes and contributes to the academic and research mission of the institution.

Key responsibilities

• Serve as a communication hub between the Dean, faculty, program directors, and departments such as HR, Registrar, Admissions, Finance, Library, and the Provost’s Office.
• Collect, collate, and disseminate data to internal stakeholders and ensure compliance with postgraduate policies.
• Maintain a confidential filing system and handle general office duties including word processing, filing, phone answering, photocopying, faxing, and correspondence management.
• Organize faculty and staff information, workload, compensation data, and prepare regular reports.
• Support program directors and coordinators in coordinating school activities and committee work, including minute taking, agenda preparation, and meeting logistics.
• Follow up on postgraduate admission cycles, automate processes, and update announcements as needed.

Required profile

• Bachelor’s degree in a related field.
• 3–5 years of relevant administrative experience.
• Excellent command of the English language.
• Strong communication, time‑management and problem‑solving abilities.

Required skills

• Word processing (e.g., Microsoft Word).
• Filing and document management.
• Phone handling and customer service.
• Photocopying and faxing operations.
• Correspondence creation and retrieval.
• Data collection and report preparation.