CEO Office Manager

About the role

The CEO Office Manager provides high‑level administrative and project support to the CEO and senior executives. This role ensures smooth calendar management, coordinates meetings and events, and acts as a trusted liaison with internal and external stakeholders.

Key responsibilities

• Manage and optimise the CEO’s and senior executives’ calendars, schedule meetings, appointments and travel.
• Serve as gatekeeper for communications, prioritising requests and drafting correspondence.
• Coordinate logistics for internal and external meetings, conference calls, video conferences and in‑person events.
• Prepare agendas, take meeting notes and track follow‑up actions.
• Arrange detailed travel itineraries, including flights, accommodation and transportation.
• Assist with special projects by conducting research, gathering data and preparing reports or presentations.
• Maintain organized files, records and expense documentation for the CEO.
• Build and maintain relationships with clients, investors, partners and other key contacts.

Required profile

• Bachelor’s degree or equivalent experience in business, finance or a related field.
• 5+ years of experience as an Executive Assistant or similar role, preferably in a fast‑paced or tech‑driven environment.
• Strong business acumen, especially in fintech or financial services.
• Excellent written and verbal communication skills, discretion and professionalism.
• Proven ability to multitask, prioritize workload and manage confidential information.

Required skills

• Microsoft Office Suite (Excel, Word, PowerPoint)
• Google Workspace