Executive and Sales Assistant

About the role

The Executive and Sales Assistant provides high‑level administrative, commercial and operational support to the Varian Executive and Sales Team. Based in Cairo, this role acts as a key link between leadership and the sales function, ensuring smooth day‑to‑day business activities and supporting strategic initiatives.

Key responsibilities

• Prepare and review sales proposals, quotations, contracts and tenders, ensuring accuracy and compliance.
• Draft and manage all customer and business correspondence, including emails and official letters.
• Maintain CRM systems, sales data and customer records while supporting reporting and performance tracking.
• Coordinate meetings, customer visits, events and travel arrangements for sales and executive activities.
• Produce presentations, reports and track key actions and follow‑ups.
• Collaborate with internal teams such as finance, logistics and marketing to secure approvals and timely customer responses.
• Improve operational processes, coordinate vendors and ensure effective cross‑functional communication.

Required profile

• Bachelor’s degree in business administration or a related field.
• 3–5 years of experience in administrative support, executive assistance or sales coordination.
• Hands‑on experience with CRM systems, contracts, quotations and commercial documentation.
• Strong proficiency in Microsoft Office for reporting and presentations.
• Excellent organizational, multitasking and time‑management abilities with high attention to detail.
• Professionalism in handling confidential information with discretion.
• Proactive, solution‑oriented mindset with strong commercial awareness.

Required skills

• CRM systems
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook