Executive Assistant & Business Support Coordinator

About the role

In this dynamic position you will act as the primary support to senior management while overseeing day‑to‑day business operations. You will manage executive calendars, coordinate travel, handle confidential information, and ensure the office runs smoothly across administration, HR, and sales functions.

Key responsibilities

• Manage senior executives’ schedules, arrange meetings, prepare agendas, presentations and follow‑up on action items.
• Serve as the main liaison between leadership and internal/external stakeholders, ensuring clear communication.
• Oversee office administration, including correspondence, filing, supply management and vendor relationships.
• Develop and maintain Standard Operating Procedures to improve efficiency.
• Support HR activities such as onboarding, personnel record keeping, recruitment posting and interview coordination.
• Assist the sales team with calendar management, documentation, CRM updates and tracking of sales tasks.
• Ensure office safety, security, and maintenance, coordinating any repairs or layout changes.

Required profile

• Professional discretion when handling confidential information.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to coordinate cross‑functional projects and meet deadlines.

Required skills

• Proficiency with CRM systems for sales tracking.
• Experience creating and implementing Standard Operating Procedures.