Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to senior leadership. The role involves managing complex schedules, coordinating meetings, and ensuring seamless day‑to‑day operations for the executive team.

Key responsibilities

• Maintain and update the executive’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, and handle logistics.
• Organise domestic and international travel, including flights, accommodation, visas, and itineraries.
• Screen and prioritise emails, calls, and other correspondence.
• Prepare presentations, reports, briefing documents, and meeting materials.
• Draft, review, and format business correspondence and official communications.
• Track action items and follow up with stakeholders to ensure timely completion.
• Maintain confidential files, records, and executive documentation.
• Prepare expense reports and monitor executive‑related budgets when required.
• Organise company events, board meetings, and executive visits.

Required profile

• 3‑5 years of experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Experience coordinating with senior leadership and Board members is preferred.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using calendar and meeting‑management tools.
• Familiarity with document management systems.
• Strong report and presentation preparation abilities.