Executive Assistant, Managing Director

About the role

This Executive Assistant position supports the Managing Director of MAF Properties' asset management business in Egypt. It covers secretarial and general office work, including diary management for the line manager so that day-to-day operations run smoothly.

Key responsibilities

• Draft and manage executive correspondence, take notes and transcribe dictations.
• Maintain the line manager's schedule and calendar, arrange meetings, travel and other commitments, and keep deadlines and project priorities in mind.
• Supervise the Regional Administration Team, including internal notes review, TVRs and petty cash policy revisions.
• Oversee the preparation and reconciliation of reports such as sales reports, audited sales and insurance policy records.
• Supervise mall administrators in Egypt and Lebanon, ensuring timely and accurate petty cash reports and budget reconciliations.
• Assist leadership teams with travel arrangements, including visas, airline bookings, hotels, transport and itineraries.
• Oversee the management of the Head Office building and office suites across Egypt malls, and lead soft services such as housekeeping, pest control, landscaping, beverage availability and floor discipline.

Required profile

• Bachelor's degree in business administration or a related field.
• 3 to 5 years of experience in secretarial tasks, diary management and general office administration for senior management in a reputable organization.
• Excellent communication and organisation skills.
• Very good command of English.

Required skills

• Very good command of Microsoft Office (Excel, Word, PowerPoint, database)