Executive Assistant to Sector Head – Strategic Ventures & Innovation

About the role

The Executive Assistant will support the Sector Head of Strategic Ventures & Innovation by handling high‑level administrative, operational, and project coordination tasks. This role ensures smooth daily operations, manages executive priorities, and facilitates cross‑functional initiatives.

Key responsibilities

• Manage the Sector Head’s calendar, appointments, and scheduling priorities.
• Coordinate internal and external meetings, workshops, and executive engagements.
• Prepare agendas, presentations, minutes, and action trackers; follow up on action items.
• Arrange business travel, accommodations, and logistics.
• Maintain confidential records and executive files.
• Track project timelines, milestones, dependencies, and deliverables; provide regular progress updates.
• Support preparation of project status reports and executive dashboards.
• Handle financial documentation, purchase requests, vendor coordination, invoice tracking, and budget monitoring.
• Oversee procurement activities, office operations, IT liaison, inventory, and workspace readiness.
• Assist with event logistics, workshops, visitor management, and meeting room arrangements.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–6 years of experience in executive assistance, office management, project coordination, or operations.

Required skills