Executive Secretary – Senior Management Support

About the role

We are looking for a highly organized and proactive Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will act as a trusted partner, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage executives' calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings, prepare agendas and take minutes.
• Handle correspondence, emails, phone calls, and official documents.
• Prepare reports, presentations, and business correspondence.
• Organise travel arrangements, including flights, accommodation, and itineraries.
• Maintain confidential records and ensure proper document filing.
• Collaborate with internal departments and external stakeholders.
• Follow up on action items and ensure timely completion of tasks.
• Assist in organising company events and executive meetings.
• Perform other administrative duties as assigned by management.

Required profile

• Bachelor's degree in Business Administration or a related field.
• 3–5 years of experience as an Executive Secretary or in a similar administrative role.
• Excellent command of English and Arabic, both spoken and written.
• Strong organizational, communication, and time‑management abilities.
• Professional appearance, positive attitude, and ability to maintain confidentiality.
• Experience working with senior executives is highly preferred.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.