Junior Executive Assistant – Operations & Research

About the role

We are looking for a Junior Executive Assistant to support a manager in operations and research. This early‑career position (0–2 years of experience) is ideal for a highly organized, responsive individual who enjoys turning complex requests into clear actions and is comfortable moving between office, field, and remote environments.

Key responsibilities

• Provide calendar management, appointment scheduling, reminders, and meeting coordination.
• Research vendors, tools, products, and technical options; summarize findings and give practical recommendations.
• Compare costs, timelines, quality, and trade‑offs to aid decision‑making.
• Assist with sourcing, booking, purchasing, and follow‑up with external parties.
• Travel frequently to handle in‑person coordination, errands, site visits, and operational support.
• Communicate professionally on the manager’s behalf via WhatsApp, email, phone, and in person; draft messages, confirmations, and updates.
• Maintain budget awareness, compare prices, and keep expense records organized.

Required profile

• 0–2 years of experience in administrative support, coordination, or operations.
• Strong organizational and task‑management abilities; able to handle changing priorities.
• Excellent verbal and written communication in Arabic and English (B2/C1 level).
• Financial awareness and ability to work with budgets.

Required skills

• Microsoft Excel
• AI tools such as Claude or ChatGPT