Junior Executive Assistant – Operations & Research

About the role

We are looking for a Junior Executive Assistant to support a manager in operations and research. This early‑career position is ideal for a highly organized individual who enjoys turning ambiguous requests into clear actions and is comfortable moving between office, field, and remote environments.

Key responsibilities

• Provide calendar management, appointment scheduling, and meeting coordination for the manager.
• Research vendors, tools, products, and technical options; summarize findings and present practical recommendations.
• Assist with sourcing, booking, purchasing, and follow‑up while maintaining budget awareness.
• Travel frequently to handle in‑person coordination, errands, site visits, and on‑the‑ground follow‑through.
• Communicate professionally on the manager’s behalf via WhatsApp, email, phone, and in person; draft messages, confirmations, and updates.
• Track priorities, deadlines, and open items to ensure timely execution.

Required profile

• 0–2 years of experience in administrative support, coordination, or operations.
• Strong organizational and task‑management abilities with a proven track record of handling changing priorities.
• Excellent written and verbal communication in Arabic and English (B2/C1 level).
• Financial awareness and ability to compare costs, timelines, and quality of options.

Required skills

• Proficiency in Microsoft Excel.
• Comfortable using AI tools such as Claude, ChatGPT, or similar for research.