Office Manager – Executive Assistant to MD

About the role

The Office Manager will provide high‑level secretarial and administrative support to the Managing Director, ensuring smooth daily operations and representing the MD both internally and externally. This role combines executive assistance with office coordination to help drive business efficiency.

Key responsibilities

• Create reports and presentations that reflect business progress.
• Prepare for meetings, take minutes, and ensure the MD is well‑prepared.
• Maintain filing systems and organise office information.
• Schedule and coordinate travel, conference calls, meetings and manage calendars.
• Prioritise and track completion of projects and special assignments.
• Follow up on implementation of MD decisions and directives.
• Handle reports, business papers and correspondence efficiently.
• Maintain the MD’s diary and arrange travel and related logistics.
• Advise the MD on matters requiring personal attention and prepare relevant documentation.
• Act as point of contact in the MD’s absence, referring matters to appropriate personnel.
• Travel as needed to support the MD during site visits or external meetings.

Required profile

• 4–7 years of experience as a Personal Assistant or Office Manager.
• BSc in Business Administration, Management or a related discipline.
• Strong communication and analytical skills.
• Fluent English proficiency.

Required skills

• Proficiency in MS Office.