Office Manager – Executive Support

About the role

The Office Manager provides high‑level administrative and operational support to the Country Lead, ensuring smooth day‑to‑day execution of business priorities. Acting as a central coordination point, the role manages calendars, travel, client visits, reporting and internal communications with precision and discretion.

Key responsibilities

• Manage and optimise the Country Lead’s calendar, meetings and appointments, resolving conflicts and adapting to shifting priorities.
• Maintain accurate administrative records, expense reports, travel files and client‑visit documentation.
• Coordinate domestic and international travel, visa processes, accommodations and on‑ground logistics.
• Support client and stakeholder engagements by preparing materials, conducting background checks and ensuring timely follow‑ups.
• Assist new‑business initiatives, sales visits and solution‑related activities; organise leadership and staff meetings and track actions.
• Handle out‑of‑office communications, reschedule meetings during absences and ensure continuity.
• Monitor leave schedules and availability of the leadership team for planning and coverage.
• Partner with marketing and communications teams to support PR and social communications related to the Country Lead.
• Organise strategy decks, mission documents and country‑level financial/operational reports; produce dashboards and periodic metrics.

Required profile

• Strong organisational abilities with capacity to juggle multiple priorities simultaneously.
• High attention to detail and a proactive, solution‑oriented mindset.
• Excellent written and spoken English (minimum B2+/C1 level).

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Advanced English proficiency (B2+/C1)

What we offer

• Opportunity to work closely with senior leadership in a fast‑growing environment.
• Exposure to international travel coordination and high‑impact client engagements.
• Collaborative team culture focused on professional development.