Personal Assistant to Chief Executive Officer

About the role

The Personal Assistant to the Chief Executive Officer provides high‑level administrative support, ensuring the CEO’s agenda runs smoothly and strategic priorities are met. This role acts as a central hub for communication, coordination, and information flow across the organization.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate invitations to optimize time usage.
• Prepare meeting agendas, supporting documents, and follow‑up materials to ensure productive discussions.
• Screen and prioritize calls, emails, and correspondence, directing the CEO’s attention to high‑impact matters.
• Assess external invitations and engagements, helping prioritize strategic opportunities.
• Facilitate communication between the CEO and internal/external stakeholders to maintain alignment.
• Anticipate the CEO’s needs, identify potential challenges, and enable proactive decision‑making.
• Track key initiatives, deadlines, and performance indicators to support strategic execution.
• Ensure timely follow‑up on action items and decisions across projects.
• Identify workflow improvements and address process gaps to enhance efficiency.
• Conduct research and prepare reports or presentations with accurate data.
• Maintain organized, confidential records and files for quick access.
• Coordinate travel arrangements, accommodations, and logistics for business trips.
• Represent the CEO professionally in meetings and events, upholding the company’s image.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Professional certification or relevant training is a plus.
• Demonstrated discretion, loyalty, and professionalism.
• Strong organizational and problem‑solving abilities, especially under pressure.

Required skills