Virtual Assistant

About the role

Palm Outsourcing is seeking a proactive Virtual Assistant to support fast‑moving operations for international clients. This high‑trust, high‑autonomy position requires you to anticipate needs, communicate clearly, and deliver results without creating extra work for teammates.

Key responsibilities

• Inbox & Calendar Management – triage emails, draft responses, and maintain conflict‑free calendars across time zones.
• Administrative Coordination – prepare documents, perform data entry, organise files, and handle general admin tasks efficiently.
• Research & Briefing – conduct online research and produce concise, structured summaries.
• Meeting Support – create agendas, take notes, and follow up on action items.
• Tool Management – work with Google Workspace, Notion, Slack, Zoom, Trello, Asana, or similar platforms.
• Stakeholder Communication – liaise professionally with internal and external contacts on behalf of the team.
• Process & Workflow Support – maintain SOPs, update trackers, and flag potential process gaps.

Required profile

• 2+ years experience as a Virtual Assistant, Executive Assistant, or similar remote administrative role.
• Excellent written and spoken English with the ability to draft professional correspondence independently.
• Strong organisational skills, reliability, and high attention to detail.

Required skills

• Google Workspace (Docs, Sheets, Calendar, Gmail).
• At least one project‑management tool (Notion, Trello, Asana, ClickUp, or similar).
• Basic CRM familiarity (HubSpot, Salesforce) – bonus.
• Basic bookkeeping tools (Xero, QuickBooks) – bonus.
• AI tools such as ChatGPT, Notion AI, Otter.ai – bonus.

What we offer

• Top‑of‑the‑market pay.
• Fully remote work.
• Potential for flexible working hours.
• Long‑term job security and growth opportunities within Palm Outsourcing.