Administration Coordinator (Front Desk)

About the role

The Administration Coordinator will serve as the primary point of contact for visitors, employees and external partners, ensuring smooth daily operations at the front desk. This role supports multiple departments by handling administrative tasks, coordinating meetings, and maintaining safety and emergency procedures.

Key responsibilities

• Provide administrative support to all departments and assist colleagues as needed.
• Greet and assist internal and external customers, managing visitor flow at all levels.
• Schedule meetings, book rooms and arrange travel tickets, including train reservations.
• Act as liaison between the manager, staff and internal/external clients.
• Ensure safety equipment is available and up‑to‑date for all employees.
• Assist in developing, coordinating and maintaining emergency preparedness plans.
• Supervise and coordinate tasks, system requests and performance of the office messenger team.

Required profile

• Bachelor’s degree from a reputable university.
• 1‑3 years of experience in a similar administrative or front‑desk role.

Required skills