Administration Coordinator

About the role

The Administration Coordinator ensures smooth administrative operations across the organization, acting as the central hub between departments, service providers, and management. This office‑based role supports office services, documentation, and coordination activities to maintain efficiency and compliance.

Key responsibilities

• Coordinate daily administrative activities and monitor workflows, ensuring alignment with company policies.
• Manage office services such as cleaning, security, catering, transportation, and maintenance, liaising with external providers.
• Maintain organized electronic and hard‑copy filing systems, prepare and distribute documents, letters, and reports while safeguarding confidentiality.
• Serve as the focal point between administration, HR, finance, and other departments, scheduling meetings, site visits, and events.
• Support purchase requests, purchase orders, invoices, and vendor documentation; track budgets and expenses in partnership with Finance.
• Maintain records of contracts, agreements, and service renewals, and assist with audits, inspections, and compliance activities.
• Contribute to continuous improvement initiatives within the administration function.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• 3–5 years of experience in an administrative or coordination role, preferably in a corporate, industrial, or manufacturing environment.
• Strong organizational, communication, and multitasking abilities with high attention to detail.
• Professionalism, discretion, and a proactive problem‑solving mindset.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with document management systems and basic procurement processes.