Site Administrator

About the role

The Site Administrator ensures smooth daily operations on construction sites by handling all administrative, logistical, and documentation tasks. This position supports employees, visitors, and contractors, guaranteeing that accommodation, transportation, permits, and site resources are efficiently managed.

Key responsibilities

• Arrange and coordinate accommodation for site personnel, negotiate rental terms, and oversee maintenance.
• Organise transportation schedules for employees, visitors, equipment, and supplies.
• Prepare and maintain accurate timesheets, attendance records, overtime, and leave data.
• Manage entry and exit permits for personnel, vehicles, and equipment.
• Handle site security interactions with clients, authorities, suppliers, and subcontractors.
• Track equipment movement, allocation, and availability.
• Maintain custody of company assets, petty cash, and site expenses.
• Support warehouse activities, including stock counting, material tracking, and documentation.
• Prepare and file site documents, reports, permits, and correspondence.
• Coordinate with HR, Finance, Procurement, and Project teams to meet site needs.

Required profile

• Bachelor’s degree or equivalent qualification.
• Previous experience as a Site Admin, Admin Officer, Project Admin, Camp Admin, or similar role.
• Experience in construction, industrial, or EPC projects is highly preferred.
• Proven ability to work in tough, rotating schedules (e.g., 26 working days / 7 off).
• Driving licence and ability to drive are a plus.

Required skills

• Proficient use of Microsoft Office, especially Excel, Word, and Outlook.
• Strong computer literacy.