Administrative Assistant

About the role

We are looking for an Administrative Assistant to join Queen Fresh Produce’s London office. The role supports the Managing Director and the wider team by ensuring smooth day‑to‑day office operations in a fast‑moving fresh‑produce environment.

Key responsibilities

• Handle routine office tasks such as filing, data entry, scanning, copying and reordering supplies.
• Provide clerical support including mailing, faxing, generating reports, presentations and transcribing meeting minutes.
• Manage real‑time scheduling, book appointments, coordinate meetings and avoid conflicts.
• Arrange travel logistics for managers – flights, hotels, car rentals and restaurant reservations.
• Screen phone calls, direct visitors and maintain professional communication via phone and email.
• Maintain electronic and hard‑copy filing systems and perform document preparation and modification.
• Manage the Managing Director’s calendar and assist in resolving administrative issues.
• Run errands such as post office trips and office supply purchases.

Required profile

• 1‑2 years of clerical, secretarial or office experience (preferred).
• Strong verbal and written communication skills.
• High attention to detail and ability to adapt to shifting demands.
• Data entry experience and good knowledge of Quickbooks Online.

Required skills

• Proficient in Microsoft Office.
• Quickbooks Online.

What we offer

• Office‑based role in our London (Hounslow) headquarters.