Administrative Associate – President Office

About the role

The Administrative Associate in the President’s Office provides high‑level support to the President, ensuring smooth office operations and effective communication with faculty, staff, students, and external partners. This role demands strong organizational abilities, professionalism, and discretion.

Key responsibilities

• Manage the President’s calendar, appointments, meetings, and official engagements.
• Prepare, proofread, and format correspondence, presentations, reports, and official documents.
• Organize and maintain physical and digital records in line with university policies.
• Serve as primary liaison between the President’s Office and internal/external stakeholders, handling emails, calls, and inquiries.
• Coordinate executive meetings, workshops, official visits, and university events, including agenda preparation and logistics.
• Record and distribute meeting minutes, track action items, and follow up on initiatives.
• Assist with special projects, research activities, and university initiatives as requested.
• Maintain strict confidentiality and represent the President’s Office professionally.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Excellent English and very good Arabic communication skills; German is a plus.
• High level of discretion, professionalism, and reliability.
• Strong organizational, communication, and interpersonal abilities.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital productivity tools.