Administrative Executive

About the role

The Administrative Executive will support daily operations across multiple hospital units, including Emergency, ICU, CCU, OR, Radiology and Inpatient departments. You will ensure accurate documentation, smooth workflow between clinical and support teams, and timely handling of patient‑related administrative tasks.

Key responsibilities

• Coordinate daily administrative activities for assigned units and maintain up‑to‑date patient admission, discharge and transfer records.
• Organise and preserve medical and administrative files, prepare reports, official letters and other documentation.
• Print and distribute unit‑specific reports such as medical histories, consultation reports and diet lists.
• Enter daily patient supplies and consumables into the system and prepare monthly requisitions based on nursing team needs.
• Manage patient discharge procedures, liaise with the Accounts Department and ensure timely delivery of discharge reports.
• Handle internal correspondence, follow up on service requests or complaints, and coordinate with billing, insurance and finance when required.
• Participate in quality improvement initiatives and accreditation processes.

Required profile

• Bachelor’s degree in a relevant field.
• Minimum 1 year of secretarial or administrative experience.
• Proficiency in Arabic and English typing and correspondence.
• Strong interpersonal and communication skills, both face‑to‑face and telephone.
• Basic knowledge of medical terminology.

Required skills

• Microsoft Word
• Microsoft Excel