Executive Operations Associate

About the role

The Executive Operations Associate provides high‑level support to the CEO and helps drive strategic initiatives across the organization. This role blends executive assistance, operational coordination, and market research to ensure smooth execution of business priorities.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and prepare agendas, presentations, and executive briefings.
• Record meeting minutes, track action items, and follow up to ensure timely completion.
• Coordinate communication between the CEO and internal or external stakeholders while handling confidential information with discretion.
• Monitor company KPIs, prepare executive dashboards, and support cross‑functional project alignment.
• Conduct market and competitor research, produce reports, analyses, and executive summaries.
• Maintain organized records of executive documents, contracts, vendor correspondence, and key decisions.
• Support brand consistency in executive communications and collaborate with marketing on corporate events.

Required profile

• Bachelor’s degree in Business Administration, Marketing, Management, Communications, or a related field.
• 1–2 years of experience in executive assistance, business operations, or project coordination.
• Excellent written and verbal English communication skills.
• High level of professionalism, confidentiality, and ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with AI‑powered productivity tools such as ChatGPT, Claude, Gemini, Microsoft Copilot.
• Advanced skills in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
• Experience with CRM systems, project management tools, and business reporting tools.