Executive Secretary & Administrative Assistant

About the role

The Executive Secretary & Administrative Assistant provides high‑level support to senior management, ensuring smooth daily office operations and effective coordination of executive activities. The role demands meticulous organization, discretion, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage executives' calendars, appointments, and daily schedules.
• Coordinate internal and external meetings, preparing agendas, presentations, and meeting materials.
• Record meeting minutes and follow up on action items.
• Screen calls, emails, and correspondence, responding or redirecting as appropriate.
• Draft, proofread, and distribute professional documents, reports, and presentations.
• Handle confidential information with the highest level of discretion.
• Maintain electronic and physical filing systems and ensure accurate record‑keeping.
• Arrange business travel, including flights, accommodation, transportation, and itineraries.
• Process expense reports and manage office supplies inventory.
• Support organization of company events, workshops, and conferences.
• Provide front‑office support to visitors and coordinate courier services.
• Liaise with internal departments and external vendors to ensure efficient office operations.

Required profile

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience in executive secretarial or administrative support roles.
• Experience supporting senior executives is highly preferred.
• Professional certification in Office Administration or Executive Secretarial Studies is an advantage.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time‑management abilities.
• High level of professionalism, confidentiality, and attention to detail.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms such as Microsoft Teams, Zoom, and Google Meet.