Executive Secretary – Support CEO & International Operations

About the role

Rothana, an international healthcare company, is expanding its back‑office in Egypt and seeks an Executive Secretary to support the CEO. The role is fully remote and focuses on coordinating daily communication with international manufacturers and distributors, ensuring smooth order processing and regulatory compliance.

Key responsibilities

• Coordinate daily communication with international manufacturers and exclusive distributors.
• Manage orders from purchase order through shipment to final delivery.
• Follow up on quotations, invoices, payments, production, and logistics.
• Prepare and organize agreements, authorization letters, and other commercial documents.
• Support distributors with technical, scientific, marketing, and product information.
• Coordinate government and private tenders, including pricing and required documentation.
• Assist the CEO with meetings, operational follow‑ups, and weekly action plans.
• Attend meetings, exhibitions, and conferences with the CEO and travel when required.

Required profile

• Bachelor’s degree preferred.
• Experience in operations, supply chain, distributor management, or a similar role.
• Healthcare or medical industry experience is an advantage.
• Strong organizational, communication, and follow‑up abilities.
• Excellent attention to detail and ability to manage multiple tasks.
• Good English communication skills.
• Willingness to travel internationally when needed.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook