HR & Administration Assistant – Office Operations

About the role

The HR & Administration Assistant supports the HR Operations Senior Vice‑President by handling day‑to‑day administrative tasks, managing office facilities and ensuring accurate HR documentation. The role is based in the 6th October Industrial Zone and works closely with internal teams and external service providers to keep the office running smoothly.

Key responsibilities

• Manage office supplies, pantry, equipment inventory and coordinate with vendors; raise purchase requests and follow up on purchase orders.
• Oversee office administration including maintenance, cleaning, security and facility management services.
• Support office events, meetings and logistics, maintaining records and contracts with service providers.
• Maintain organized, secure filing systems for both hard‑copy and electronic HR and administrative documents, ensuring compliance with retention policies.
• Handle employee onboarding paperwork, contracts, social insurance forms and keep employee files up‑to‑date for promotions, transfers and terminations.
• Ensure confidentiality and data‑protection standards for all employee and company information.
• Process incoming and outgoing correspondence promptly and accurately.
• Provide overflow support to HR Operations as needed, within defined authority limits.

Required profile

• Strong attention to detail and ability to follow documented procedures.
• Excellent coordination skills to manage multiple vendors and office tasks.
• Understanding of local labour law requirements and HR documentation standards.
• Ability to handle confidential information with discretion.

Required skills