Marketing Administrative Executive

About the role

The Marketing Administrative Executive will provide essential administrative and operational support to the Marketing team, ensuring smooth coordination with Procurement, Finance, and external vendors. This role is pivotal in managing procurement activities, documentation, and marketing operations within a leading insurance provider.

Key responsibilities

• Manage purchase orders, invoices, contracts, and related documentation in line with internal procurement and finance procedures.
• Maintain and regularly update marketing trackers, expense records, and operational documentation.
• Coordinate with the Procurement team and vendors on quotations, samples, delivery timelines, distribution, and inventory.
• Support vendor onboarding, contract renewals, and RFP processes where applicable.
• Ensure marketing documents and assets are kept up‑to‑date on shared drives in collaboration with offshore teams.
• Provide administrative and logistical support for marketing events, campaigns, and initiatives.

Required profile

• 3–5 years of experience in an administrative, coordination, or operations role.
• Previous experience in Marketing Administration, Operations, or Coordination is preferred.
• Good understanding of procurement and finance processes, including POs, invoicing, contracts, and vendor management.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, meet deadlines, and work in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word