Secretary – Office Administration

About the role

The Secretary will ensure smooth daily operations of the office by handling administrative tasks, managing communications, and supporting various departments. This role requires a proactive individual who can maintain confidentiality and deliver high‑quality work in a fast‑paced environment.

Key responsibilities

• Manage daily office operations, including handling incoming calls, emails, and correspondence.
• Schedule meetings, appointments, and maintain calendars for staff.
• Prepare letters, reports, presentations, and other documents.
• Organise and maintain both physical and electronic filing systems.
• Coordinate travel arrangements, accommodation, and meeting logistics as needed.
• Receive visitors, direct them appropriately, and ensure a professional reception.
• Order and manage office supplies to keep the workplace well‑stocked.
• Assist in preparing meeting agendas and take accurate meeting minutes.
• Provide administrative support to different departments on an as‑needed basis.
• Uphold confidentiality of company information and documents at all times.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience as a Secretary, Administrative Assistant, or similar role.
• Fluent written and spoken English with excellent communication skills.
• Strong organisational, time‑management, and prioritisation abilities.
• High attention to detail, accuracy, and a professional attitude.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.