Senior Administrative Assistant - Global Launch Excellence

About the role

Viatris Middle East is hiring a Senior Administrative Assistant for its Global Launch Excellence function in Cairo. The role supports the Global Lead of Launch Excellence and the broader agenda with high-level administrative, operational, event and travel coordination. It takes end-to-end ownership of event logistics, travel, visa coordination, vendor and agency engagement, contracting, purchase and payment processes and related documentation, and calls for a high degree of independence, organization, stakeholder management, confidentiality and attention to detail.

Key responsibilities

• Global event and meeting management: coordinate meetings, workshops, training programs and conferences, manage logistics (venue, accommodation, catering, AV, materials, registration), prepare plans and timelines, support virtual and hybrid meetings, and handle post-event invoicing and vendor follow-up.
• Travel, flight and visa management: book flights and tickets, arrange hotels and transfers, manage visa applications and documentation, and prepare travel itineraries and A to Z letters.
• Agency, vendor and contract coordination: act as the operational contact for agencies and vendors, track contracts, quotations and approvals, obtain quotations, monitor deliverables and resolve vendor issues.
• Purchase orders, invoicing and budget administration: follow up purchase requisitions, POs and invoices, coordinate payments with Finance and Procurement, track expenditures and support budget monitoring.
• Executive and administrative support: manage complex calendars, prepare meeting packs, support documentation and follow-up, and handle correspondence with confidentiality.
• Stakeholder coordination: liaise with global, regional and local stakeholders, country teams, agencies, vendors, Procurement, Finance, Legal, HR and Compliance, and share sensitive information discreetly.
• Process improvement: standardize templates, checklists and trackers, streamline workflows, set up filing systems and share best practices.

Required profile

• Bachelor's degree or equivalent (the text is cut off).
• Ability to work independently and manage multiple priorities across countries and time zones.