Senior Administrative Officer (Non‑profit)

About the role

The Senior Administrative Officer provides comprehensive administrative and operational support to Community Systems Foundation (CSF). Reporting to the President, the role ensures smooth day‑to‑day functioning of the international non‑profit, handling contracts, finances, travel logistics, document management and executive assistance.

Key responsibilities

• Maintain contract records, monitor milestones and track project schedules.
• Prepare and issue client invoices, manage financial records and support bookkeeping using QuickBooks.
• Process ACH and wire payment instructions for payroll and approved vendor payments.
• Coordinate domestic and international travel, including itineraries, accommodation and visa documentation.
• Organise electronic filing systems for contracts, financial documents, policies and organisational records.
• Draft, proofread and manage professional correspondence and administrative communications.
• Prepare spreadsheets, reports and dashboards using Microsoft Excel and Google Sheets.
• Support meeting coordination, action tracking and follow‑up on administrative deliverables.
• Assist the President with general administrative and operational tasks as assigned.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Finance, Management or a related field.
• Minimum 5 years of experience in administrative, operations, finance or project administration.
• Fluency in professional English.
• Experience supporting international NGOs or donor‑funded projects is desirable.
• Strong organisational skills, proactive attitude and ability to work independently.

Required skills

• QuickBooks
• Microsoft Excel
• Google Sheets

What we offer

• Part‑time schedule (24 hours per week) with flexible working hours.
• Opportunity to work in a mission‑driven international non‑profit environment.
• Collaboration with colleagues and partners across multiple countries and time zones.