Senior Project Administrator

About the role

The Senior Project Administrator will oversee all administrative aspects of project delivery, ensuring smooth communication, budgeting, scheduling and compliance throughout the project lifecycle. This role acts as the central hub for coordinating meetings, managing documentation and supporting contractor onboarding.

Key responsibilities

• Manage project communications, phone inquiries and updates.
• Organise and facilitate project meetings, including venue booking, logistics and minute‑taking.
• Maintain the project calendar, track milestones, deadlines and schedule adjustments.
• Handle general administrative duties such as filing, documentation and correspondence.
• Monitor project budgets, prepare financial reports and recommend corrective actions.
• Assist in project planning, defining timelines, resources and milestones.
• Ensure compliance with regulations, prepare for audits and keep documentation up‑to‑date.
• Support contractor hiring, coordinate contracts and onboarding with HR.
• Liaise with IT to secure necessary software, hardware and resolve technical issues.
• Identify process inefficiencies and propose improvements to enhance project execution.

Required profile

• Bachelor’s degree in Business Administration, Project Management or a related field.
• 5–7 years of experience in project administration or a similar role.
• Strong communication, coordination and time‑management abilities.
• Proven experience in organising meetings and taking accurate minutes.
• Excellent problem‑solving skills with a focus on efficiency improvement.
• Solid administrative and documentation expertise.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).