Accounts Payable – Senior Associate

About the role

The Senior Associate – Accounts Payable is responsible for executing and supporting accounts payable activities for assigned clients, entities, or regions within a finance delivery/shared‑services environment. The role focuses on accurate invoice processing, vendor account maintenance, payment preparation, issue resolution, reconciliations, compliance with approvals, and support for month‑end close and audit requirements.

Key responsibilities

• Process and review vendor invoices, credit notes, debit notes, employee reimbursement support, and other AP transactions in line with client policies and service levels.
• Validate invoice data, purchase order references, goods receipt or service receipt status, tax treatment, payment terms, supplier details, approvals, and supporting documentation before posting.
• Perform two‑way or three‑way matching activities and investigate mismatches related to price, quantity, tax, receipt status, supplier master data, or purchase order conditions.
• Prepare and post AP entries, including invoice postings, adjustments, reclassifications, accrual support, prepayment schedules, and clearing items where applicable.
• Support payment runs by preparing payment proposals, validating due items, checking holds or blocked invoices, coordinating approvals, and resolving rejected or returned payments.
• Monitor AP aging, blocked invoice reports, GR/IR open items, debit balances, duplicate invoice risks, and vendor statement reconciliation items.
• Follow up with vendors, procurement teams, business requestors, and client finance stakeholders to resolve invoice exceptions, missing receipts, disputed charges, and payment queries.
• Maintain accurate AP trackers, query logs, approval evidence, supplier communications, payment status updates, and exception notes to support transparency and audit readiness.
• Assist with month‑end close by preparing AP accrual inputs and reviewing related postings.

Required profile

• Strong accounts payable process knowledge
• Attention to detail and control awareness
• Ability to coordinate with procurement, vendors, treasury, tax and finance teams

Required skills

• Compliance
• Payment Preparation
• Vendor Account Maintenance
• Invoice Processing
• Accounts Payable
• Reconciliations
• Excel