Administration Assistant

About the role

LyondellBasell is looking for an Administration Assistant to support the daily operations of its Cairo office. The role combines traditional office administration with support for the customer service team, ensuring smooth order fulfillment and shipping documentation.

Key responsibilities

• Manage reception, visitor handling, and travel arrangements (hotel, air tickets) for employees, visitors, and customers.
• Prepare invitation letters for visas and coordinate legalization of official documents.
• Organize staff activities, annual dinners, and other office events in collaboration with the manager.
• Maintain accurate records and ensure compliance with legal and regulatory requirements.
• Coordinate internal and external communications, schedule meetings, and handle correspondence.
• Serve as the primary point of contact for internal and external stakeholders, safeguarding confidential information.
• Work with the finance team on banking activities, petty cash management, and basic financial tasks such as invoice processing.
• Oversee office facilities, supplies, equipment, and coordinate maintenance and repairs to ensure a safe work environment.

Required profile

• Professional demeanor with strong attention to confidentiality.
• Excellent organizational and multitasking abilities.
• Effective communication skills for interacting with internal teams and external partners.
• Ability to coordinate across departments such as finance, logistics, and customer service.
• Proactive problem‑solving attitude and willingness to support a dynamic office environment.

Required skills