Administrative Assistant (Chinese-Speaking)

About the role

We are seeking a proactive Administrative Assistant who is fluent in Chinese and English to provide comprehensive support to our management team and various departments. The role involves handling day‑to‑day administrative tasks, facilitating communication with Chinese‑speaking partners, and ensuring smooth office operations.

Key responsibilities

• Provide daily administrative support to managers and departments.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming calls, emails, and correspondence in both Chinese and English.
• Prepare, translate, and proofread documents, reports, presentations, and meeting minutes.
• Arrange travel logistics, including flights, accommodation, and itineraries.
• Organise meetings, conferences, and company events.
• Maintain accurate filing systems and document management.
• Assist with procurement of office supplies and monitor inventory.
• Support communication with Chinese‑speaking clients, suppliers, and partners.
• Perform data entry and maintain accurate records and databases.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Minimum 3 years of experience in an administrative assistant or similar role.
• Fluency in Chinese (HSK5) and English.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Professional attitude with strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Experience supporting multinational teams or Chinese business partners is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.