Administrative Assistant – Office Support (Cairo)

About the role

The Administrative Assistant will support the Country Coordinator’s office at the Agricultural Genetic Engineering Research Institute (AGERI), a unit of ICARDA, ensuring smooth daily operations in Cairo. The role involves handling reception duties, coordinating meetings and travel, managing office supplies, and providing clerical assistance to staff.

Key responsibilities

• Greet visitors, answer and direct incoming calls, take messages and manage photocopying.
• Schedule meetings, field visits and appointments for ICARDA/AGERI personnel.
• Prepare workshop and conference materials, including participant folders, presentations and handouts.
• Assist staff with travel expense claims and process purchase orders and requests in the ICARDA OCS system.
• Coordinate courier services and ensure timely delivery of mail.
• Translate documents between English and Arabic as needed.
• Maintain office supplies, equipment (printers, laboratory needs) and ensure a functional work environment.

Required profile

• Bachelor’s degree in Business Management, Administration or a related field.
• Minimum two years of experience in administrative or clerical support.
• Fluent oral and written English and Arabic.
• Strong organizational and time‑management abilities.

Required skills

• Proficiency with Microsoft Word, Excel and PowerPoint.