Administrative Assistant – Specialty Leasing

About the role

The Administrative Assistant will support the Specialty Leasing function within Al-Futtaim Group's real‑estate division. You will manage contracts, approvals, documentation and payment tracking while ensuring accurate data entry in YARDI.

Key responsibilities

• Assist the Specialty Leasing Manager with weekly, monthly and annual progress, sales and performance reports.
• Monitor aging reports with Credit Control and follow up on outstanding payments.
• Track collection of new lease, renewal and TOR payments in partnership with Finance and Tenant Relations.
• Create, issue, execute and file Specialty Leasing contracts together with the Legal team.
• Maintain electronic and physical filing systems for all tenant documentation, approvals and contracts.
• Act as the primary YARDI user for contract creation, updates, amendments, activations and approvals.
• Collaborate with Finance to review, validate and post contracts in YARDI.
• Maintain tracking sheets, equipment inventories and operational records for timely reporting.

Required profile

• 1–3 years of experience in administration, document control, contract administration or a similar support role.
• Proven ability to manage documentation, approvals and contracts accurately.

Required skills

• YARDI (property and lease management system)