Administrative Executive – Cathlab Unit

About the role

The Cleopatra Hospitals Group is seeking an Administrative Executive to support the daily operations of its Cathlab unit. The role ensures smooth administrative workflow, accurate patient documentation, and coordination among medical and support staff.

Key responsibilities

• Coordinate daily administrative operations within the Cathlab unit.
• Monitor patient admission, discharge, and transfer processes and update systems.
• Organize and maintain medical and administrative files.
• Liaise with medical staff, nursing teams, and support departments to ensure smooth workflow.
• Prepare and print reports, official letters, and other required documents.
• Record daily patient supplies and consumables in the system.
• Complete patient discharge procedures and coordinate with Accounts for timely delivery of discharge reports.
• Prepare monthly requisition for medical supplies based on nursing team needs.
• Handle administrative correspondence, internal communications, and documentation for the unit.
• Follow up on patient service requests, complaints, or operational issues and escalate as needed.
• Coordinate with billing, insurance, and finance departments regarding patient files when required.
• Participate in quality improvement initiatives and accreditation processes.

Required profile

• Bachelor’s degree in a relevant field.
• Minimum 1 year experience in secretarial or administrative work.
• Proficiency in Arabic and English typing and correspondence.
• Strong interpersonal and communication skills, both face‑to‑face and telephone.
• Good knowledge of Microsoft Word and Excel.
• Basic knowledge of medical terminology.

Required skills

• Microsoft Word
• Microsoft Excel
• Arabic typing
• English typing
• Basic medical terminology