Document Controller

About the role

AIS is looking for a Document Controller with 1-2 years of experience to support and coordinate project documentation across the full project lifecycle, from sales support through project closeout. The role is a key interface between the Project Manager, technical teams, customers and suppliers, ensuring documentation quality, compliance and timely delivery. It suits an early-career professional who is organized and detail-oriented.

Key responsibilities

• Sales and pre-project phase: review project inputs, support estimation of documentation workload, and identify contractual requirements such as special formats, penalties and compliance obligations.
• Project initiation: confirm documentation requirements, validate effort estimates, apply documentation standards and workflows, set up tracking tools, create and maintain the Master Document Register (MDR) with the Project Manager, and coordinate with the customer's Document Manager.
• Monitoring and control: track progress in tools such as GCP Ops or equivalent, support review, approval and publication workflows, follow up on submissions, help prioritize deliverables by milestone, keep records and traceability, and assist with reporting, dashboards and basic KPIs.
• Change management: support updates to documentation plans and the MDR after approved changes.
• Project closeout: compile and deliver final documentation, organize final packages, support customer review and approval, and contribute to lessons learned.
• Support suppliers and subcontractors, monitor their submissions and compliance, and assist with documentation during construction and installation phases.

Required profile

• Bachelor's degree.
• 1-2 years of professional experience in project documentation, document control or project coordination.
• Professional working proficiency in English; fluency in spoken and written French is a plus.
• Nice to have: experience in EPC, engineering, construction or industrial projects, and experience coordinating documentation with suppliers or subcontractors.

Required skills

• Experience with document management systems and standard office tools (e.g. MS Office).
• Strong organization, attention to detail, ability to manage several tasks and meet deadlines.
• Nice to have: familiarity with customer documentation portals, approval workflows and basic reporting, KPIs or dashboards.

What we offer

• Annual bonus.
• Health insurance and wellness programs.
• Professional development and training opportunities.