Senior Document Controller

About the role

AIS is looking for a Document Controller with 5+ years of experience to support and coordinate project documentation across the full project lifecycle, from sales support through project closeout. The role acts as a key interface between the Project Manager, technical teams, customers and suppliers, ensuring documentation quality, compliance and timely delivery.

Key responsibilities

• Sales and pre-project phase: review project inputs, support estimation of documentation workload, and identify contractual requirements such as special formats, penalties and compliance obligations.
• Project initiation and setup: confirm documentation requirements, validate effort estimates, apply documentation standards and workflows, set up tracking and management tools, create and maintain the Master Document Register (MDR) with the Project Manager, train project team members, and coordinate with the customer's Document Manager.
• Monitoring and control: track progress using internal systems (e.g. GCP Ops or equivalent), support review, approval and publication workflows, follow up on submissions and feedback, maintain accurate records and traceability, and monitor supplier submissions and compliance.
• Change management: support updates to documentation plans and the MDR after approved changes.
• Project closeout: compile and deliver final documentation, organize final packages, support customer review and approval, and contribute to lessons learned.

Required profile

• Bachelor's degree in a related field.
• 5+ years of professional experience in project documentation, document control or project coordination.
• Professional working proficiency in English; fluency in spoken and written French is a plus.
• Strong organization, attention to detail, ability to manage multiple tasks and meet deadlines.

Required skills

• Electronic Document Management Systems such as Microsoft SharePoint, Aconex, Procore, eDoc or similar.
• Microsoft Office Suite.

What we offer

• Annual bonus.
• Health insurance and wellness programs.
• Professional development and training opportunities.