Executive Assistant (Fluent English)

About the role

We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The role goes beyond traditional administrative duties, requiring you to track commitments, coordinate with internal and external partners, and ensure that key initiatives move forward efficiently.

Key responsibilities

• Track leadership commitments, decisions, and strategic initiatives, following up until completion.
• Maintain clear records of deadlines, responsibilities, outstanding tasks, and next steps.
• Serve as the primary point of contact for external partners such as lawyers, bankers, accountants, and consultants.
• Coordinate meetings, appointments, and communications between leadership, internal teams, and external stakeholders.
• Manage complex calendars, resolve scheduling conflicts, prepare meeting materials, and handle follow‑up actions.
• Arrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
• Draft, review, and manage professional correspondence, documents, presentations, and follow‑up communications.
• Organize and maintain confidential financial, legal, personnel, and business records with discretion.
• Anticipate leadership needs, identify potential issues, and proactively keep priorities on track.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a senior‑level business support role.
• Excellent written and spoken English.
• Strong organizational, prioritization, and time‑management abilities.
• Proven ability to handle sensitive financial, legal, personnel, or confidential business information.
• High attention to detail and capacity to manage multiple priorities simultaneously.
• Ability to work independently, exercise sound judgment, and take ownership of responsibilities.
• Availability to work during U.S. Central Time business hours.

Required skills

• Microsoft Office
• Google Workspace