Executive Associate to Resident Representative

About the role

Under the direct supervision of the UNDP Resident Representative in Egypt, the Executive Associate ensures the smooth and efficient operation of the Resident Representative’s office. The role involves managing information flow, tracking deadlines, maintaining protocol procedures, and handling confidential matters with discretion.

Key responsibilities

• Manage the Resident Representative’s calendar, schedule meetings and coordinate travel arrangements.
• Prepare briefing notes, agendas, and correspondence; track follow‑up on commitments and deadlines.
• Maintain filing systems, document management and protocol procedures for official visits.
• Supervise and coordinate the office’s secretarial and clerical staff.
• Support UNDP programme and operations teams by preparing reports, presentations and internal communications.

Required profile

• University degree or equivalent professional qualification.
• Several years of experience providing executive support in an international or development organization.
• Demonstrated ability to handle sensitive information with confidentiality.
• Strong organizational and time‑management skills.
• Excellent written and spoken English; knowledge of Arabic or familiarity with the Egyptian context is an advantage.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar management.
• Experience drafting briefing notes, reports and official correspondence.
• Knowledge of UN/UNDP administrative and protocol procedures.
• Ability to work under pressure and meet tight deadlines.

What we offer

• Opportunity to work at a senior level within UNDP Egypt.
• Exposure to high‑impact development programmes aligned with Egypt Vision 2030.
• Professional development and training opportunities.
• Collaborative and inclusive work environment.