Facilities Coordinator – Office Operations & Vendor Management

About the role

The Facilities Coordinator will ensure the smooth operation of our office environment, handling day‑to‑day facility tasks, vendor relationships and employee support. This role is pivotal in maintaining a safe, functional and welcoming workplace for all staff and visitors.

Key responsibilities

• Manage daily facility operations, including maintenance, repairs and general office upkeep.
• Coordinate and supervise external vendors such as cleaning, security and maintenance services.
• Conduct regular inspections to verify safety, cleanliness and functionality of workspaces.
• Respond promptly to employee facility‑related requests and resolve issues.
• Maintain service records, compliance documentation and vendor contracts.
• Support office moves, seating arrangements, workspace set‑up and onboarding/off‑boarding logistics.
• Track facility expenses, process invoices and assist with budget monitoring.
• Assist in emergency planning, visitor management and reception duties.
• Organise meeting room bookings, AV equipment, catering and other logistics.

Required profile

• Experience in facilities coordination, office administration or front‑desk roles.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills with a customer‑focused attitude.
• Ability to manage multiple vendors and priorities simultaneously.

Required skills

• Proficiency in Microsoft Office and common workplace tools.
• Basic knowledge of building systems such as HVAC and electrical.
• Familiarity with health and safety standards.