Office Manager

About the role

We are seeking an Office Manager to serve as the daily operating hub for our office. You will ensure smooth facility operations, support recruitment and onboarding pipelines, coordinate events, manage vendors, and maintain a welcoming atmosphere for employees, candidates, and visitors.

Key responsibilities

• Oversee office facilities: reception, meeting rooms, supplies, maintenance, AC/power issues, renovations, and support‑staff coordination.
• Manage recruitment logistics for a 30‑hire ramp, including interview scheduling, agency liaison, candidate experience, and no‑show follow‑ups.
• Handle onboarding logistics: pre‑arrival checklists, day‑one handover, and first‑week follow‑through.
• Maintain employee documentation (contracts, IDs, leave records, attendance) ensuring audit‑ready files.
• Plan and execute internal events, customer visits, and external presence, covering venue, catering, logistics, and branding.
• Administer marketing vendors and post light social content on LinkedIn, including basic Canva design.
• Coordinate vendor procurement, quotes, purchases, deliveries, and asset registration; work with accounting on invoices.
• Provide light CEO support: document chasing, meeting setup, visitor hosting, and travel coordination.
• Foster a warm office culture through daily greetings, morale‑boosting activities, and colleague care.

Required profile

• 4–6 years of office management, executive assistance, or admin coordination experience, preferably in a growing mid‑size company.
• Proven multi‑hat experience covering at least two of: recruitment coordination, event coordination, vendor/procurement, light marketing, or executive assistance.
• On‑site presence with flexibility to work beyond regular hours for events or visits.
• Professional bilingual Arabic‑English communication.
• Strong organizational discipline, confidentiality, and initiative.

Required skills

• Google Workspace
• Microsoft Office
• Excel (formulas, filtering, pivots)
• Applicant Tracking System (ATS) familiarity
• LinkedIn
• Canva (basic design)