Personal Assistant to Chief Executive Officer

About the role

The Personal Assistant to the Chief Executive Officer provides comprehensive administrative support to ensure the smooth operation of the CEO’s office. This role involves managing communications, coordinating schedules, and handling a variety of office tasks with a high level of professionalism and accuracy.

Key responsibilities

• Answer all phone calls, respond to inquiries, and direct them to the appropriate personnel.
• Organise and schedule appointments and meetings for the CEO.
• Plan meetings, record minutes, and distribute meeting summaries.
• Handle all correspondence, including incoming and outgoing mail, memos, letters, and forms.
• Assist in the preparation of regular reports.
• Develop and maintain an organised filing system, including confidential documents.
• Manage office administrative tasks such as typing, photocopying, and updating policies.
• Monitor and order office supplies as needed.
• Maintain contact lists for internal and external stakeholders.
• Arrange travel, reservations, and related logistics.
• Submit and reconcile expense and petty‑cash reports.
• Provide general support to office visitors and liaise with senior administrative assistants.
• Coordinate tasks across multiple departments and support other teams when required.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 3–5 years of experience in administration or a similar role, preferably within an educational institution.
• Flexibility to work where the CEO is present.
• Strong punctuality, accountability, and a professional demeanor.
• Ability to manage time effectively and work under pressure.

Required skills

• Excellent written and spoken English.
• High accuracy and attention to detail.
• Strong communication and stakeholder‑management abilities.
• Proven multitasking skills and ability to meet deadlines.