Chairman Office Manager

About the role

The Chairman Office Manager ensures the smooth operation of the Chairman’s office, acting as the central hub for scheduling, communication, and document management. This role requires a high level of discretion, organizational excellence, and the ability to coordinate across multiple departments and external partners.

Key responsibilities

• Executive Schedule Management: Organize the Chairman’s appointments, meetings, and arrange domestic and international travel, including site visits.
• Communication & Coordination: Serve as the primary point of contact between the Chairman and internal departments, managing correspondence with professionalism and confidentiality.
• Document & Report Preparation: Prepare presentations, meeting briefs, executive summaries, and official reports; assist in compiling board meeting documents and performance reports.
• Follow‑up & Project Monitoring: Track implementation of the Chairman’s directives, maintain organized and secure records of sensitive documents.
• Chairman’s Office Administration: Oversee daily office operations, monitor supplies and facilities, ensure proper filing systems and confidentiality protocols, and improve office procedures.
• Special Assignments: Conduct analytical or research‑based tasks as assigned.

Required profile

• Proven experience in executive support or office management.
• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proactive attitude with the capacity to anticipate needs and solve problems.

Required skills