Secretary to the Chairman – Executive Support

About the role

We are seeking a highly professional and organized Secretary to the Chairman to provide dedicated administrative and executive support. The role ensures smooth daily operations of the Chairman’s Office and acts as a key liaison with internal and external stakeholders.

Key responsibilities

• Manage the Chairman’s calendar, appointments, meetings and daily schedule.
• Organize and coordinate business engagements, meetings and travel itineraries.
• Handle correspondence, emails and official documents, ensuring timely follow‑up.
• Prepare reports, presentations, letters and other documents as required.
• Maintain accurate filing systems and confidential records.
• Welcome visitors, manage incoming calls and direct them appropriately.
• Coordinate communication between the Chairman’s Office and departments, clients and external parties.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 3–5 years of experience in a secretarial or executive support role, preferably supporting a Chairman, CEO or senior executive.
• Excellent command of English, both spoken and written.
• Strong organizational, time‑management and multitasking abilities.
• Professional appearance, high level of discretion and ability to work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook