Administrative Maintenance Coordinator – Automotive

About the role

We are looking for an Administrative Maintenance Coordinator to join our automotive service team in 6th of October City. This full‑time, on‑site position supports the maintenance department by handling service appointments, work orders and record‑keeping, ensuring a smooth workflow between technicians, service advisors and customers.

Key responsibilities

• Coordinate and schedule vehicle service appointments and maintenance tasks.
• Create, organize and update work orders and maintenance records in the dealership system.
• Prepare and distribute regular reports on service activities, parts availability and pending jobs.
• Liaise with technicians, service advisors and customers to confirm parts, follow up on job status and resolve documentation issues.
• Handle administrative correspondence and data entry, ensuring compliance with company policies and automotive service standards.
• Contribute to continuous improvement initiatives for service processes.

Required profile

• Strong administrative and organizational abilities with attention to detail.
• Experience in an automotive service or maintenance environment.
• Effective communication skills in English; Arabic is a plus.
• Ability to prioritize tasks and work under time constraints in a fast‑paced setting.
• Relevant diploma or bachelor’s degree in business administration, automotive technology or related field is advantageous.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Experience using email systems and ability to learn dealership or maintenance management software.