Berlin Office Coordinator

About the role

The Berlin Office Coordinator will support GUC’s Berlin campus by handling student communications, registration, accommodation, visa assistance, and promotional activities. This role acts as a liaison between students, the travel office, financial affairs, and university management to ensure a smooth experience for incoming students.

Key responsibilities

• Develop timelines and work‑plans for student announcements via email and SMS.
• Assist students with registration, payment, accommodation search, and long‑stay visa applications.
• Coordinate activities with the financial affairs, travel office, and student affairs departments.
• Maintain and update website content in collaboration with IT.
• Manage inquiries received in the GUC Berlin inbox and distribute promotional material.
• Prepare regular reports for university senior management.
• Meet with students and parents, answer queries, and handle phone calls.
• Lead the ushers team for semester‑based promotional booths and oversee printed material production.
• Draft correspondence, emails, and reports for the team.
• Create and maintain a professional filing system and log of official communications.
• Support GUC Berlin promotional events and conduct internet research as needed.

Required profile

• Bachelor’s degree.
• 2–4 years of relevant experience.
• Fluency in Arabic and English; German is an asset.
• Excellent written and verbal communication skills.
• Strong prioritisation, problem‑solving, and organisational abilities.
• Ability to quickly understand GUC’s culture, vision, and mission.
• Self‑starter attitude with willingness to take on special projects.
• Good research skills and attention to detail.

Required skills