Department Assistant

About the role

The Department Assistant provides independent administrative support to ensure smooth daily operations within the department. Working closely with team members, the role guarantees timely documentation, effective communication, and logistical assistance aligned with departmental needs.

Key responsibilities

• Manage internal communication flow, schedule meetings, and prepare agendas.
• Maintain both physical and digital records, registers, and logs, ensuring they are up‑to‑date.
• Track document submissions, send reminders, and follow up on minor actions.
• Assist in drafting meeting notes, summaries, and action items.
• Coordinate routine requests with IT, HR, and other support functions.
• Process travel, stationery, and supply requests for team members.
• Uphold confidentiality of departmental records and data.
• Support compliance with filing and archiving standards.
• Provide training or guidance to junior administrative staff as needed.

Required profile

• High school diploma or vocational certificate.
• Less than 5 years of experience in administrative roles.
• Strong organizational and time‑management abilities.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to handle multiple tasks and priorities independently.
• Professional attitude with strong interpersonal skills.
• Commitment to maintaining confidentiality.

Required skills

• Proficiency in MS Office.