Executive Secretary

About the role

The Executive Secretary provides comprehensive administrative support to senior management, ensuring smooth daily operations and an organized workflow. This full‑time, on‑site position is based at Mall Alarab El Sheikh Zaid and involves handling confidential information, coordinating meetings, and supporting company secretarial activities.

Key responsibilities

• Manage executives' calendars, schedule meetings, and arrange travel logistics.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain accurate filing systems, records, and confidential files.
• Draft minutes, organize board or leadership meetings, and support company secretarial duties.
• Act as the primary contact for internal teams and external partners, responding to inquiries professionally.
• Identify administrative improvements, streamline processes, and assist with special projects as needed.

Required profile

• Strong clerical abilities, including document preparation, filing, data entry, and record management.
• Excellent written and verbal communication skills.
• Experience in company secretarial work such as meeting organization and minute taking.
• Proven executive administrative support experience, with calendar and travel coordination.
• Customer‑service orientation with problem‑solving capability.
• Relevant qualification (diploma or bachelor’s) in Business Administration, Office Management, or a related field.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Dynamic work environment within a manufacturing/packaging setting.
• Opportunities for professional growth and development.